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At the Hub of it All

HUBBARD COUNCIL MEETING MINUTES
HUBBARD, IOWA
April 9, 2018 - 6:00 P.M.

The Hubbard City Council met in regular session with Mayor Marshall Simmerman presiding and the following Council members present: Luke Goodell, Randy Smuck, Sandi Swenson. Absent: Rick Gustafson &Wes Kix.

APPROVAL OF AGENDA-Motion by Smuck, seconded by Goodell to approve the agenda. AMVA. (All members voted aye).

CONSENT AGENDA-Motion by Swenson seconded by Smuck that the following items on the Consent Agenda be approved: Minutes of the March 12th regular & March 20th special meeting, Clerk’s Financial Report, bills as presented, Clerk to attend IMFOA Conference in Des Moines April 18-20th and Data Tech User Group meeting Tues. April 24th in Waverly. AMVA.

PUBLIC HEARINGS
A. Plans, Specifications, Form of Contract and Estimate of cost for Phase 1B Sanitary Sewer Lining Project-Motion by Goodell, seconded by Swenson to open the Public Hearing at 6:03 p.m. AMVA. No oral or written comments were heard. Motion by Swenson, seconded by Goodell to close the Public Hearing. AMVA.
B. Plans, Specifications, Form of Contract and Estimate of cost for Phase 1B Sanitary Sewer Reconstruction Project-Motion by Swenson, seconded by Smuck to open the Public Hearing at 6:04 p.m. AMVA. No oral or written comments were heard. Motion by Goodell, seconded by Smuck to close the Public Hearing. AMVA.

RESOLUTION #575-ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE PHASE 1B SANITARY SEWER LINING. Motion by Goodell, seconded by Swenson to adopt Resolution #575. Roll: Ayes- Goodell, Swenson & Smuck. Nays-None. Carried.

RESOLUTION #576-MAKING AWARD OF CONSTRUCTION CONTRACT FOR THE PHASE 1B SANITARY SEWER LINING. Motion by Swenson, seconded by Smuck to adopt Resolution #576. Roll: Ayes-Swenson, Smuck & Goodell. Revised Motion by Swenson, seconded by Smuck to adopt Resolution #576 awarding Construction Contract for Phase 1B Sanitary Sewer Lining to Municipal Pipe Tool. Roll: Aye-Swenson, Smuck and Goodell. Nays-None. Carried.

RESOLUTION #577-APPROVING CONSTRUCTION CONTRACT AND BOND FOR THE PHASE 1B SANITARY SEWER LINING. No action was taken. Tabled until documents are complete.

RESOLUTION #578- ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE PHASE 1B SANITARY SEWER RECONSTRUCTION. Motion by Goodell, seconded by Smuck to adopt Resolution #578. Roll: Ayes-Smuck, Goodell and Swenson. Nays-None. Carried.

RESOLUTION #579- MAKING AWARD OF CONSTRUCTION CONTRACT FOR THE PHASE 1B SANITARY SEWER RECONSTRUCTION. Motion by Smuck, seconded by Goodell to award Contract to Gehrke Inc. Roll: Aye-Smuck, Swenson and Goodell. Nays-None. Carried.

RESOLUTION #580- APPROVING CONSTRUCTION CONTRACT AND BOND FOR THE PHASE 1B SANITARY SEWER RECONSTRUCTION. No action was taken. Tabled until documents are complete.

RESOLUTION #581-APPROVING CLOSING OF SAVINGS ACCOUNT SET UP FOR HUBBARD COMMUNITY MEDICAL CENTER DURING FUNDRAISING FOR A NEW MEDICAL CENTER. Motion by Goodell, seconded by Swenson to approve closing of savings account. Roll: Ayes-Swenson, Goodell and Smuck. Nays-None. The Hubbard Community Medical Center is now a 501©3 organization so donations can be tax deductible through HCMC organization. Carried.

RESOLUTION #582-REQUEST TO BLOCK MAPLE STREET DURING HUBBARD DAY CELEBRATION. Motion by Goodell, seconded by Swenson to allow “The Hubb” to block Maple Street during requested days/hours. Roll: Ayes-Goodell, Swenson and Smuck. Nays-None. Carried. Maple Street between Illinois and Michigan will be blocked Friday, June 8th from 6-Midnight and Saturday from Noon to 5 p.m. Council requested owner responsibility to clean debris away afterwards.

COMMITTEE REPORTS-Goodell reported for HCSWC that Short Circuit was awarded bid for $3,700 to install 10 LED lights, approved balanced budget, purchased a new Compactor truck with trade-in. Also reported that cardboard price is down and tin is up. Wanted to encourage everyone to recycle Styrofoam.

Smuck had no report for HCEM, Fire or Ambulance.

Cheri reported her and Marshall attended the 13th Annual Hardin County Community Endowment Foundation (HCCEF) Awards Night in Eldora last Thursday night to accept the Grant for the Park T-Swing with ADA/Infant seats. We were awarded $825 to match funds of the City. Since 2005, HCCEF has given over $1.8 million in grants to Hardin County non-profit organizations, cities, and schools through their Community Grants Program and through distributions from 70 endowment funds with HCCEF.

Mayor reported security cameras will soon be up and running on Maple Street. We are waiting on Short Circuit to install the box. City also received a letter from H. C. Engineer stating they are currently seeking state funding for a significant amount of roadway construction around Hubbard. Their current plan is to repave County Hwy D55 from Hwy 65 to County Hwy S55, as well as County Hwy S33 from County Hwy D55 to Hwy 65/Hwy 175 totaling 11.75 miles. This is planned for year 2021 or 2022. The preliminary estimate for the City of Hubbard’s share is $31,474.39 so the City will be budgeting for that accordingly.

Mayor also shared that he and Cheri would like to have an independent financial advisor firm review city finances. The City now has 4 bonding debts for water/sewer projects and want to make sure our rates are keeping up with revenues/expenses leaving city in a good financial status. Cheri contacted Speer Financial and their Municipal Advisory Services would cost $750.00. Council agreed it was a good proactive suggestion to proceed.

UNFINISHED BUSINESS-Andrew with MSA Professional Services was in attendance to update us on Sewer Project. He informed Council that we opened bids last Thursday at 2:00 p.m. Three bids for Phase 1B Reconstruction Project were received. Hall Backhoe and Tiling’s bid was $73,361.57 but was determined unresponsive due to not all SRF pages were submitted, McDowell & Sons $104,683.64 and Gehrke Construction $104,192.00. It was MSA Professional’s recommendation to award bid to Gehrke Inc. Engineers estimate for Reconstruction project was $104,000.00.

Municipal Pipe Tool was the only bid received for the Phase 1B Sanitary Sewer Lining for $155,578.20. It was MSA Professional’s recommendation to award bid to Municipal Pipe Tool. Engineers estimated project at $198,000.00. Both Projects totaling $259,770.20.

NEW BUSINESS-Cheri informed Council that 1 full-time Pool Manager application was received and 2 part-time Pool Manager applications. Eight Lifeguard applications were also received. Motion by Swenson, seconded by Goodell to hire Cindy DeMott and lifeguards to be determined by Cindy and Rick Gustafson and wages to be finalized at May meeting. Roll: Ayes-Swenson, Goodell & Smuck. Nays-None. Carried.

Motion by Smuck, seconded by Goodell to set date and time for FY17/18 Budget Amendment Public Hearing for Monday, May 14, 2018 at 6:15 p.m. AMVA.

ADJOURNMENT-Motion by Swenson, seconded by Smuck that the meeting be adjourned at 7:00 p.m. AMVA.

Attest: Cheryl A. Boelman, City Clerk; Marshall Simmerman, Mayor


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