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HUBBARD COUNCIL MEETING MINUTES
HUBBARD, IOWA
August 9, 2010 - 7:00 P.M.
The Hubbard City Council met in regular session with Mayor Norman Kulow presiding and the following Council members present: Randy Smuck, Dave Elerding, Jim Winter, & Marshall Simmerman. Absent: Rick Gustafson.
APPROVAL OF AGENDA-Motion by Smuck, seconded by Simmerman to approve the agenda. AMVA (all members voted aye).
CONSENT AGENDA-Motion by Winter, seconded by Elerding that the following items on the Consent Agenda be approved: Minutes of the July 12th regular meeting, bills as presented along with 1 additional bill, and Clerk’s Financial Report. AMVA.
PUBLIC HEARING-7:00 P.M.-Status of the Community Development Block Grant for the Water Treatment Improvement Project. Motion by Smuck, seconded by Elerding to open public hearing. AMVA. No oral or written comments were heard. Motion by Simmerman, seconded by Winter to close the public hearing. AMVA.
RESOLUTION #464-CITY STREET FINANCIAL REPORT FROM JULY 1, 2009 TO JUNE 30, 2010. Motion by Elerding, seconded Smuck to approve Resolution #464. AMVA.
RESOLUTION #466-APPROVES ADDING POLICY FOR COMP TIME ACCRUED TO CITY’S EMPLOYMENT POLICY. This Policy approves employees accumulating no more than a maximum of 80 hours of Comp Time. Motion by Elerding, seconded by Simmerman to approve Resolution #466. AMVA.
COMMITTEE REPORTS-Winter reported for the HCSWC. They have been building a shed over the scales along with a few other projects. Also, red recycling bin distribution will now be controlled by them rather than the cities, so they can better track them due to people using bins for other things.
Smuck reported that the Fire/EMS Departments are planning on pouring a concrete drive on the south side of new addition around the end of August.
Elerding had no new report for ambulance department.
Gustafson absent for pool report but Mayor reported the pool circulator pump was tripping out and found that the breaker needed replaced but had to order in. Cheri reported the pool had their yearly inspection. There were a few minor repairs to make but other than that, the Inspector noted that Mrs. Winter was doing an excellent job. The last day for the pool season will be Sat., August 21st.
Cheri reported the city was reimbursed $8,613.04 by city’s liability insurance from lightning damage to equipment on May 30th.
Mayor reported he and Jim Winter attended a Wind Generation informational meeting for a possible project for the city.
UNFINISHED BUSINESS-Nathan with MSA Professionals was absent but Mayor informed council they had a walk through for the Water Treatment Project with MSA and Woodruff Construction last Thursday and compiled a punch list for unfinished work before closing out the project.
Mayor reported the Library Capital Campaign has raised to date $1,695,000 which includes Endowment funds. They are still short of their goal but Ralph Savoy is working on a couple smaller grants and is optimistic that they will reach their goal. Wednesday they are meeting with the Architect to go over plans one more time for any adjustments to plan before submitting for approval. Committee is hoping to bid out the project by the end of September, early October.
NEW BUSINESS- Motion by Elerding, seconded by Smuck to approve Woodruff Construction’s pay request #9 for $24,953.41 for Water Treatment Plant Project. Roll: Ayes- Elerding, Smuck, Winter & Simmerman. Nays-None. Motion by Simmerman, seconded by Winter to approve Woodruff Construction’s Certificate of Substantial Completion for the Water Treatment Plant Project. AMVA. Final approval is subject to punch list completion.
Council discussed contracting administrative duties for the Library Building Project. MSA Professionals has a bid for them to contract those duties but also discussed the possibility of contracting that service out to Cheri. Mayor informed Council that he would like their approval to contract with Cheri but that we needed to discuss the legalities with attorney before proceeding. Council approved but agreed Mayor needed to check with City Attorney first.
Motion by Winter, seconded by Simmerman to approve Heartland Asphalt’s street repair bill for $30,991.00. AMVA.
ADJOURNMENT-Motion by Smuck, seconded by Elerding that the meeting be adjourned. The meeting was adjourned at 8:02 p.m. AMVA.
Attest: Cheryl A Pickering, City Clerk; Norman Kulow, Mayor
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