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HUBBARD COUNCIL MEETING MINUTES
HUBBARD, IOWA
October 9, 2017 - 6:00 P.M.

The Hubbard City Council met in regular session with Mayor Marshall Simmerman presiding and the following Council members present: Randy Smuck, Sandi Swenson, Wes Kix. Rick Gustafson in attendance at 6:47. Absent: David Brinkmeyer.

APPROVAL OF AGENDA-Motion by Smuck, seconded by Swenson to approve the agenda. AMVA. (All members voted aye). Absent: Gustafson & Brinkmeyer.

CONSENT AGENDA-Motion by Swenson, seconded by Smuck that the following items on the Consent Agenda be approved: Minutes of the September 11th regular meeting, Clerk’s Financial Report, bills as presented. AMVA. Absent: Gustafson & Brinkmeyer.

PUBLIC HEARING-6:10 P.M.-SRF SEWER CONSTRUCTION LOAN-Cancelled to Reschedule.

RESOLUTION #564-APPROVING AND AUTHORIZING AMENDMENT TO LOAN AND DISBURSEMENT AGREEMENT BY AND BETWEEN THE CITY OF HUBBARD AND THE IOWA FINANCE AUTHORITY, AND AUTHORIZING AND PROVIDING FOR THE REISSUANCE OF THE $800,000 SEWER REVENUE CAPITAL LOAN NOTE, SERIES 2007. Motion by Swenson, seconded by Kix to approve Resolution #564. AMVA. Absent: Gustafson & Brinkmeyer.

COMMITTEE REPORTS-Kix reported HCSWC filled the Scale Dept position.

Smuck reported Fire Dept. is trying to get foam insulation installed before Winter and Ambulance Dept. is looking into a new ambulance. H.C. Emergency Management approved buying software for I.F. dispatch due to issues communicating through Hardin County.

Cheri reported that we had an IMWCA (work comp ins.) audit on Oct. 5th and representative informed us of DVD training available for each department of the city at no cost. The city received the highest discount due to no claims filed. Cheri will be attending Data Technology User Group meeting in Waverly on Oct. 24th . Cheri also stated that she has been having problems with her computer and will need to purchase a new one.

Mayor reported he has received comments from residents on the good job the Contractors did for the Sewer Reconstruction and Lining Project.

UNFINISHED BUSINESS-Jason Miller with MSA Professional Services was in attendance to update Council on Sewer Project. Municipal Pipe is at substantial completion with finishing work on manhole rehabs. We will be approving final completion for both projects at our November council meeting. MSA should have bids ready for additional work by late November/early December so we can continue with sewer lining on Phase 1B.

Motion by Kix, seconded by Smuck to set date for Public Hearing on November 13th at 6:10 p.m. for State Revolving Fund Construction Loan. AMVA.

NEW BUSINESS-Sheriff Dave McDaniel was in attendance to ask Council if they would be interested in participating in a potential Pilot Project. The project would involve putting cameras, statically located in the city. The County will be responsible for purchasing and installing the link from the elevator to the main tower. Purchase and install a link from the elevator to the City Cameras. The City will be responsible for purchasing and installation of the camera, enclosure, mount, and wireless panel. Provide a location for mounting and a 120VAC circuit at the camera site. Once installed the evaluation period will be for 60 to 90 days. The Council feels this could help detour some of the vandalism that has happened in past. After Pilot Program, council will decide whether to move forward with purchasing cameras. These camera will be able to be viewed live and recorded at the H.C. Sheriff’s Office. Motion by Swenson, seconded by Kix to participate in the H.C. Pilot Project. AMVA.

Motion by Smuck, seconded by Swenson to approve Pay Request #1 for $135,312.87 to Raccoon Valley Contractors for Sewer Reconstruction. Roll: Ayes-Smuck, Swenson and Kix. Nays-none. Absent: Gustafson & Brinkmeyer.

Motion by Kix, seconded by Smuck to approve Pay Request #1 for $108,137.10 to Municipal Pipe Tool Co., LLC for Sewer Lining. Roll: Ayes-Kix, Swenson & Smuck. Nays-None. Absent: Gustafson & Brinkmeyer.

No action was taken on approving Proforma for Sanitary Sewer Project costs. Council will address at the November City Council meeting.

ADJOURNMENT-Motion by Gustafson, seconded by Swenson that the meeting be adjourned at 6:55 p.m. AMVA.

Attest: Cheryl A. Boelman, City Clerk; Marshall Simmerman, Mayor


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