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At the Hub of it All
HUBBARD COUNCIL MEETING MINUTES
The Hubbard City Council met in regular session with Mayor Pro-tem Sandi Swenson presiding and the following Council members present: Luke Goodell, Randy Smuck, Wes Kix, & Rick Gustafson. Absent: Mayor Marshall Simmerman.
October 8, 2018 - 6:00 P.M.
APPROVAL OF AGENDA-Motion by Smuck, seconded by Goodell to approve the agenda. AMVA. (All members voted aye). City Clerk did not use Sandi Swenson as a voting member during meeting.
CONSENT AGENDA-Motion by Gustafson, seconded by Smuck that the following items on the Consent Agenda be approved: Minutes of the September 10th regular meeting, bills as presented, Clerk’s Financial Report & Casey’s upgrade from current Native Wine License to a full line of Native Wine’s. AMVA.
A. 6:15 P.M. – Offer to buy Real Estate with Council’s tentative approval of sale of property located at 114 S. Wisconsin Street to Eric Zierke. Motion by Goodell, seconded by Smuck to open the Public Hearing. AMVA. No oral or written comments were heard. Motion by Kix, seconded by Goodell to close the Public Hearing. AMVA.
B. 6:30 P.M. – Proposed Authorization of a Loan and Disbursement Agreement and the issuance of not to exceed $200,000 Sewer Revenue Capital Loan Notes. Motion by Kix, seconded by Goodell to open the Public Hearing. AMVA. No oral or written comments were heard. Motion by Goodell, seconded by Gustafson to close the Public Hearing. AMVA.
RESOLUTION #592-APPROVAL OF PURCHASE FOR A NEW SNOW PLOW & ATTACHMENT FROM MURPHY TRACTOR USING LOCAL OPTION SALES TAX REVENUE. Motion by Goodell, seconded by Gustafson approving transfer of Local Option Sales Tax Revenue to General Fund to purchase Snow Plow & Attachment for $29,000. Roll: Ayes-Goodell, Gustafson, Smuck & Kix. Nays-None.
RESOLUTION #593-APPROVE SALE OF LOT 8 AND THE NORTH 10 FEET OF LOT 9, BLOCK 2,
HOOVER’S ADDITION TO HUBBARD, HARDIN COUNTY, IOWA FOR $750.00 BY QUIT CLAIM DEED,
WITHOUT AN ABSTRACT OF TITLE AND SUBJECT TO ANY EXISTING EASEMENTS TO ERIC ZIERKE. Motion by Kix, seconded by Goodell to approve sale of property at 114 S. Wisconsin Street. Roll: Ayes-Kix, Goodell, Gustafson & Smuck. Nays-None.
RESOLUTION #594-NAMING OF FINANCIAL INSTITUTIONS AS DEPOSITORIES FOR THE CITY OF HUBBARD. Motion by Smuck, seconded by Gustafson to name Security State Bank of Radcliffe, Iowa and Hardin County Savings Bank of Eldora, Iowa as Depositories each with a maximum in effect of $2,500,000.00. Roll: Ayes-Smuck, Gustafson, Goodell & Kix. Nays-None.
RESOLUTION #595-RESOLUTION INSTITUTING PROCEEDINGS TO TAKE ADDITIONAL ACTION FOR THE AUTHORIZATION OF A LOAN AND DISBURSEMENT AGREEMENT AND THE ISSUANCE OF NOT TO EXCEED $200,000 SEWER REVENUE CAPITAL LOAN NOTES. Motion by Smuck, seconded by Gustafson to approve Resolution #595. Roll: Ayes-Smuck, Gustafson, Goodell & Kix. Nays-None.
RESOLUTION #596-RESOLUTION APPROVING AND AUTHORIZING A FORM OF INTERIM LOAN AND DISBURSEMENT AGREEMENT BY AND BETWEEN THE CITY OF HUBBARD AND THE IOWA
FINANCE AUTHORITY, AND AUTHORIZING AND PROVIDING FOR THE ISSUANCE AND SECURING
THE PAYMENT OF $200,000 SEWER REVENUE CAPITAL LOAN NOTES ANTICIPATION PROJECT
NOTE, SERIES 2018, OF THE CITY OF HUBBARD, IOWA, UNDER THE PROVISIONS OF THE CODE OF IOWA, AND PROVIDING FOR A METHOD OF PAYMENT OF SAID NOTE. Motion by Goodell, seconded by Kix to approve Resolution #596. Roll: Ayes-Goodell, Kix, Smuck & Gustafson. Nays-None.
RESOLUTION #597-RESOLUTION ACCEPTING THE PHASE 1-SANITARY SEWER RECONSTRUCTION. On August 8, 2017 the City of Hubbard and Raccoon Valley Contractors entered into a
contract. On May 14, 2018, Raccoon Valley Contractors completed project for a total cost of $148,621.77. Motion by Kix, seconded by Goodell to approve Final Acceptance of Phase 1 Sanitary Sewer Reconstruction. Roll: Ayes-Kix, Goodell, Gustafson & Smuck. Nays-None.
RESOLUTION #598-RESOLUTION ACCEPTING THE PHASE 1-SANITARY SEWER LINING. On July 19, 2017 the City of Hubbard and Municipal Pipe Tool entered into a contract. On February 19, 2018, Municipal Pipe Tool completed project for a total cost of $237,324.43. Motion by Gustafson, seconded by Smuck to approve Final Acceptance of Phase 1 Sanitary Sewer Lining. Roll: Ayes-Gustafson, Smuck, Kix & Goodell. Nays-None.
COMMITTEE REPORTS-Goodell reported HCSWC have been discussing budget. A possible increase of $1/ton for landfill charge. HCSWC also started billing each city in Hardin County for recycling rolloffs due to the garbage being place in them. The charge will remain until they see a decrease in garbage. Smuck had no report for H. C. Emergency Management.
Goodell informed Council maintenance repairs have been completed in the park except around the chimney of shelter but the supplies are in.
Smuck reported the Ambulance Department is looking for new EMT’s to join the department.
There was no City Clerk or Mayor’s report.
UNFINISHED BUSINESS-Andrew Inhelder with MSA Professional Services was in attendance to update on Phase 1B. Gehrke Construction has completed the Reconstruction of Phase 1B. Marty Wymore with Region 6 who is Administering CDBG stated Gehrke’s have complied with all David Bacon requirements. Gehrke’s Retainage will be discussed/approved at the November meeting. Municipal Pipe Tool is finishing with lining/laterals for Phase 1B which will be completed Friday, Oct. 12th . Plans and Specs for Phase 2 Sanitary Sewer Project have been sent to the DNR for approval of Construction Permit.
NEW BUSINESS-Motion by Goodell, seconded by Gustafson to approve Pay Request #3 for Gehrke Construction of $14,535.00 for Phase 1B Reconstruction. Roll: Ayes-Goodell, Gustafson, Smuck & Kix. Nays-None.
ADJOURNMENT-Motion by Smuck, seconded by Goodell that the meeting be adjourned at 6:42 p.m.
Attest: Cheryl A. Boelman, City Clerk; Sandi Swenson, Mayor Pro-tem