Herbert Hoover's Grandfather
Buried in the Hubbard Cemetery
Gentle Doctor Sculpture
Farmer with Stalk of Corn
Chainsaw Sculpture
Main Street Renovation
City Government
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Library
Council Minutes
Calendar of Events,
Meetings & Church Info
Parish Nurse
Hubbard Days
Annual Summer Celebration
Hubbard-Radcliffe
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Home of the Tigers
Hubbard Iowa
At the Hub of it All
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HUBBARD COUNCIL MEETING MINUTES
HUBBARD, IOWA
April 9, 2012 - 7:00 P.M.
The Hubbard City Council met in regular session with Mayor Norman Kulow presiding and the
following Council members present: Jim Winter, Randy Smuck, Marshall Simmerman, Rick Gustafson and
Dave Elerding.
APPROVAL OF AGENDA-Motion by Simmerman seconded by Smuck to approve the agenda.
AMVA. (All members voted aye).
CONSENT AGENDA-Motion by Winter, seconded by Elerding that the following items on the Consent
Agenda be approved: Minutes of the March 12th regular meeting, bills as presented with 3 additional bills and
Clerk’s Financial Report. AMVA.
PUBLIC HEARING-7:00 P.M.-Motion by Gustafson, seconded by Simmerman to open the Public
Hearing for the Proposed FY12-13 Budget Estimate as re-published on March 28, 2012 in Signal-Review due to
publishing error on February 29, 2012 . AMVA. No written or oral comments were received. Motion by
Winter, seconded by Elerding to close the Public Hearings. AMVA.
ORDINANCE #373-FLOODPLAIN MANAGEMENT ORDINANCE- Motion by Simmerman, seconded
by Smuck to place Ordinance on 1st reading. Roll: Ayes-Simmerman, Smuck, Elerding, Gustafson & Winter.
Nays-None. Ordinance can be seen in its entirety at City Hall.
RESOLUTION #487-RESOLUTION RE-ADOPTING ANNUAL BUDGET FOR FY ENDING JUNE 30,
2013. Motion by Gustafson, seconded by Elerding to adopt Resolution #487. AMVA.
RESOLUTION #488-RESOLUTION TO BE USED WHEN APPLYING FOR FLOOD INSURANCE.
Motion by Winter, seconded by Smuck to adopt Resolution #488. AMVA.
RESOLUTION #489-RESOLUTION APPROVING APPOINTMENTS AS PRIMARY & ALTERNATE
CONTACTS TO REPRESENT THE CITY WITH IOWA COMMUNITIES ASSURANCE POOL (ICAP). Motion
by Elerding, seconded by Simmerman to appoint Cheryl as Primary and Norman as Alternate Contacts for the
City of Hubbard. AMVA.
CITIZENS OPPORTUNITY TO SPEAK TO COUNCIL-Lance Below asked Council to approve him
having a small dumpster at his residence if kept inside his garage and only brought out when it is garbage pickup
day? Cheri explained City’s Ordinance states each household is allowed 2-35 gallon containers/week and if you
have more, you have to pay according to hauler rates. Residents are only allowed dumpsters for short periods of
time during moving/remodeling. After council consideration….Motion by Winter, seconded by Simmerman to
allow if left in garage. AMVA.
COMMITTEE REPORTS-Winter reported that Susan Engelking is the new director for HCSWC. She
replaced Joanne Seaton when she retired at the end of March.
Smuck reported that the Fire Department and Cheri are trying to work with Region VI on a Hazardous
Mitigation grant for a generator. Cheri stated that it could be up to 2 years before funds could be available but
we’re in the process of filing a Notice of Interest for Grant Funding.
Elerding had nothing to report for the Ambulance Department.
Gustafson stated that Brenda Winter will be hiring the lifeguards soon.
Simmerman reported that Bob & Dave Winter drained the park pond. They recommended that the city
contract someone to pump out all the rock and leaf compost to try and get pond cleaned out. The new pond was
put in FY98-99 and has never been cleaned out. They also stated that 3 to 4 trees need to come down and a few
other minor spring maintenance.
Elerding informed council that Bob didn’t feel there were any major street repairs that needed done but
would contact company to get a bid for filling street cracks.
Clerk reported she will be on vacation April 18th through 20th . Cheri also spoke to council to think about
purchasing a drive-up drop box for water bills and location options.
Mayor informed council about the Jefferson Highway Association Annual Conference on April 27th &
28th held at the Gateway Hotel in Ames. On Friday, 27th there will be the conference and business meeting and
Saturday, 28th the conference will hit the road for a motor coach tour of the northern half of the Jefferson Highway
in Iowa. The tour will make several stops including the Jefferson Highway Farm near Hubbard.
Mayor also informed Council of the Hardin County Community Endowment Foundation Awards Banquet
on Thursday, 12th at Eldora High School at 7 p.m. and encourage them to attend. Mayor informed them that he
and Cheri would be attending to hopefully be awarded a grant for park equipment.
UNFINISHED BUSINESS- Mayor informed council that he has asked MSA Engineer to have contractor
come inspect the heating/cooling system in the new library. He didn’t feel it has been working correctly or
efficiently. The Engineers are working on replacing the outside lettering on the library. The contractor hasn’t
gotten back to engineer so he could order new color. The City is still holding Contractor’s retainage for the
bricklayers, roofers and Modern Piping but until they submit final documents, we will not release those funds.
Council discussed distribution of CD investment given by the Lion’s Club when they disbanded and
earmarked for a community room. Roger Severson was in attendance and stated he was a member of the Lion’s
Club and felt the library community room is an appropriate place to distribute that investment and help with the
Veteran’s Memorial that will be placed on the library grounds. Motion by Winter, seconded by Gustafson to
approve using that CD for Library Capital Project. Roll: Ayes-Gustafson, Winter, Simmerman & Smuck.
Nays-Elerding.
NEW BUSINESS-Dave McDaniel spoke to council regarding his run for H. C. Sheriff. He is running on
the Republican ticket. He is Captain with the Iowa Falls Police Department, 17th Year as a DARE Officer, 15th
year as a H. C. Medical Examiner. If elected, McDaniel would like to make sure there is more personal contact
with the communities, enhance and give the service we deserve.
Library Board Members, Gary Webber and Richard Dreifke spoke to council regarding the library budget.
They didn’t feel the current budget the city allows will cover all the operating expenses now that they are in the
larger library. They requested $7,000-$8,000 more needed to cover operations. Council explained that city
funds are also low but agreed to review to see what cuts could, if any, be made to other city departments to cover
their additional request.
Amee Miller not in attendance to discuss her request for plot of ground for a community garden so no
action was taken.
Motion by Smuck, seconded by Winter to approve Pay Request #2 for $1,501.50 from MSA Professional
Service for library outdoor site features. AMVA.
Council reviewed Pay Request #8 for $4,466.56 from MSA Professional Service for construction
management. Mayor stated the Engineers are not done with all Contractor’s final submittals and recommended
to only approve $2,000.00. Motion by Gustafson, seconded by Winter to only approve $2,000.00 of the
$4,466.56 requested. AMVA.
Motion by Smuck, seconded by Gustafson to approve final payment of $1,850.00 to Jim’s Floor Covering.
AMVA.
Motion by Winter, seconded by Simmerman to approve Jim’s Floor Covering Final Statement of
Completion for total project cost of $37,000.00. AMVA.
Motion by Smuck, seconded by Winter to approve purchase of library pergola for $4,249.00 delivered.
AMVA.
Motion by Gustafson, seconded by Winter to approve purchase of bronzes, granite bases and foundation
for $21,965.00. AMVA.
Motion by Simmerman, seconded by Smuck to approve Seamless Gutter bid for north side of library for
$695.00. AMVA. This will help keep winter snow melt off sidewalk.
Motion by Elerding, seconded by Smuck to accept Clark McNeal’s resignation as City Attorney as of
April 30, 2012 due to retirement. AMVA
Motion by Simmerman, seconded by Smuck to raise Park Maintenance hourly wage from $9.50 to $10 per
hour. AMVA. It has been before 2008 since park maintenance wage increased.
Bev Chaplin spoke to council regarding bad condition of the road at the cemetery and asked if city could
provide or truck in some rock. City’s dump truck is too large to spread out the rock but would allow for trucking.
Motion by Elerding, seconded by Simmerman to allow 5 truckloads of gravel delivered and cemetery would be
responsible to see to spreading it. AMVA.
Motion by Elerding, seconded by Simmerman to approve Mosquito Control Contract for 2012 season for
the amount of $3,800.00. AMVA.
Motion by Winter, seconded by Elerding to set date and time for Public Hearing for Proposed FY11-12
Budget Amendment on May 14, 2012 at 7:00 p.m. AMVA.
Motion by Winter, seconded by Simmerman to set date for City Wide Clean-up for Saturday, Sept. 8th
from 8 a.m. to Noon at City Yard by Fire Station AND set Appliance Curb-side Pickup Day for Monday,
Sept. 10th . AMVA.
Council reviewed ICAP offer to increase limit coverage for city’s liability insurance. Motion by
Elerding, seconded by Smuck to leave coverage limit where it is at $2,000,000. AMVA.
Motion by Elerding, seconded by Gustafson to approve H.C. Health Insurance Group required payment of
$2,380.00 to assist in refunding the pool. AMVA.
Council reviewed bid from Municipal Pipe & Tool Co. to pump out debris from park pond. Motion by
Simmerman, seconded by Elerding to approve hourly rate of $275/hr and mobilization of $360.00. AMVA.
ADJOURNMENT-Motion by Simmerman, seconded by Gustafson that the meeting be adjourned. The
meeting was adjourned at 9:08 p.m. AMVA.
Attest: Cheryl A Boelman, City Clerk; Norman Kulow, Mayor
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