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HUBBARD COUNCIL MEETING MINUTES
HUBBARD, IOWA
July 10, 2017 - 6:00 P.M.

The Hubbard City Council met in regular session with Mayor Marshall Simmerman presiding and the following Council members present: Rick Gustafson, Randy Smuck, Sandi Swenson, and David Brinkmeyer. Absent: Wes Kix.

APPROVAL OF AGENDA-Motion by Smuck, seconded by Swenson to approve the agenda. AMVA. (All members voted aye).

CONSENT AGENDA-Motion by Swenson, seconded by Gustafson that the following items on the Consent Agenda be approved: Minutes of the June 12th regular meeting, Clerk’s Financial Report, bills as presented. AMVA.

PUBLIC HEARINGS-6:15 P.M.
A. Plans, Specifications, Form of Contract and Estimate of cost for the construction for Sanitary Sewer Lining.
B. Plans, Specifications, Form of Contract and Estimate of cost for the construction for Sanitary Sewer Reconstruction.
Motion by Gustafson, seconded by Smuck to open Public Hearings at 6:19 p.m. AMVA. No oral or written comments were received for either project. Motion by Brinkmeyer, seconded by Swenson to close the Public Hearings at 6:20 p.m. AMVA.

RESOLUTION #553-ORDERING CONSTRUCTION OF THE PHASE 1 SANITARY SEWER LINING, AND RATIFYING, CONFIRMING AND APPROVING PUBLICATION OF NOTICE OF PUBLIC HEARING AND TAKING OF BIDS THEREFOR. Motion by Smuck, seconded by Gustafson to adopt Resolution #553. Roll: Ayes-Smuck, Gustafson, Brinkmeyer and Swenson. Nays-None.

RESOLUTION #554-ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE PHASE 1 SANITARY SEWER LINING. Motion by Gustafson, seconded by Brinkmeyer to adopt Resolution #554. Roll: Ayes-Gustafson, Brinkmeyer, Swenson and Smuck. Nay-None.

RESOLUTION #555-MAKING AWARD OF CONSTRUCTION CONTRACT FOR THE PHASE 1 SANITARY SEWER LINING. Motion by Brinkmeyer, seconded by Swenson to adopt Resolution #555. Roll: Ayes-Swenson, Brinkmeyer, Gustafson and Smuck. Nays-None.

RESOLUTIOIN #556-APPROVING CONSTRUCTION CONTRACT AND BOND FOR THE PHASE 1 SANITARY SEWER LINING. Motion by Swenson, seconded by Smuck to adopt Resolution #556. Roll: Ayes-Smuck, Swenson, Brinkmeyer and Gustafson. Nays-None.

RESOLUTION #557-ORDERING CONSTRUCTION OF THE PHASE 1 SANITARY SEWER RECONSTRUCTION, AND RATIFYING, CONFIRMING AND APPROVING PUBLICATION OF NOTICE OF PUBLIC HEARING AND TAKING OF BIDS THEREFOR. Motion by Smuck, seconded by Gustafson to adopt Resolution #557. Roll: Ayes-Gustafson, Smuck, Brinkmeyer and Swenson. Nays-None.

RESOLUTION #558-ADOPTING PLANS, SPECIFICATIONS, FORM OF CONTRACT AND ESTIMATE OF COST FOR THE PHASE 1 SANITARY SEWER RECONSTRUCTION. Motion by Gustafson, seconded by Brinkmeyer to adopt Resolution #558. Roll: Ayes-Gustafson, Smuck, Swenson and Brinkmeyer. Nays-None.

RESOLUTION #559-MAKING AWARD OF CONSTRUCTION CONTRACT FOR THE PHASE 1 SANITARY SEWER RECONSTRUCTION. Motion by Brinkmeyer, seconded by Swenson to adopt Resolution #559. Roll: Ayes-Brinkmeyer, Swenson, Smuck and Gustafson. Nays-None.

RESOLUTION #560-APPROVING CONSTRUCTION CONTRACT AND BOND FOR THE PHASE 1 SANITARY SEWER RECONSTRUCTION. Motion by Swenson, seconded by Smuck to adopt Resolution #560. Roll: Ayes-Swenson, Smuck, Gustafson and Brinkmeyer. Nays-None.

COMMITTEE REPORTS-
No report for HCSWC, Ambulance or Mayor.
Smuck reported the Fire Dept. held a High Angle Rope Rescue Training this weekend from the IAS Elevator.
Swenson reported park looks great.
Gustafson reported swimming lessons are over. Pool inspection is this Thursday.
Cheri reported she will be on vacation the week of July 24th.

UNFINISHED BUSINESS-Andrew Inhelder and David Sibert with MSA Professional Services were in attendance to update Council on Sewer Improvement Project. Informed council as to the results of the Sewer Projects bid opening at 2 p.m. today. City received 2 bids for the Sanitary Sewer Lining. Municipal Pipe Tool Co. $240,366.70 and Visu-Sewer $308,611.90. City received 3 bids for the Sanitary Sewer Reconstruction. Raccoon Valley $154,500.00, J & K Contracting $217,545.00 and Riley Armstrong $222,246.39. Total bids came in lower than projected so the city will have additional grant funding available to expand the project to utilize funding. Andrew recommended for council to award project to Municipal Pipe Tool Co. for the Sewer Lining Project and Raccoon Valley for the Sewer Reconstruction project.

City reviewed a quote of $15,000 from Blacktop Service Co. for blacktopping the north alley behind business between Illinois and Michigan Streets. Motion by Brinkmeyer, seconded by Gustafson to approve Blacktop Service Company’s quote of $15,000 to blacktop alley. Roll: Ayes-Swenson, Brinkmeyer, Gustafson and Smuck. Nays-None.

NEW BUSINESS-Motion by Swenson, seconded by Smuck to approve Engagement Agreement with Ahlers Cooney Attorneys for 2017 Improvement Contract Proceedings. Roll: Ayes-Swenson, Smuck, Gustafson and Brinkmeyer. Nays-None.

ADJOURNMENT-Motion by Gustafson, seconded by Smuck that the meeting be adjourned. The meeting was adjourned at 6:34 p.m. AMVA.

Attest: Cheryl A. Boelman, City Clerk; Marshall Simmerman, Mayor


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