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Hubbard Iowa - City Council Meeting Minutes
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Hubbard Iowa
At the Hub of it All

April 8, 2019 - 6:00 P.M.

The Hubbard City Council met in regular session with Mayor Marshall Simmerman presiding and the following Council members present: Luke Goodell, Randy Smuck, Wes Kix (6:05) & Rick Gustafson. Absent: Sandi Swenson.

APPROVAL OF AGENDA-Motion by Gustafson, seconded by Smuck to approve the agenda. AMVA. (All members voted aye). Absent: Kix & Swenson.

CONSENT AGENDA-Motion by Smuck, seconded by Gustafson that the following items on the Consent Agenda be approved: Minutes of the March 11th regular meeting, bills as presented, Clerk’s Financial Report, Fire Department’s 5-day Liquor License during Hubbard Days & Casey’s new Liquor License. AMVA. Absent: Kix & Swenson.

COMMITTEE REPORTS-No reports for the ambulance or park.

Goodell reported the HCSWC approved new budget for FY19-20. Brokers are saying prices are down so they are receiving less revenue. Need households to be pro-active in recycling.

Smuck reported the Fire Department’s Turkey Fry went well. The department will also be hosting a Storm Spotter Class on Wednesday and a 4 hr. Hazmat training class this month which is required each year.

Smuck also reported the HCEM Board has narrowed down applications to 5 for the H.C. Emergency Management Director position.

Cheri reported she attend the 14th Annual H.C. Endowment Foundation Awards Night on Thurs., April 11th to accept the grant award of $1,738 for the park project to install sidewalks from the parking lot to the enclosed and open shelters to make it ADA accessible for everyone to enjoy. She also shared that the Hubbard Community Medical Center Board also received a grant for $2,500 to help pay for a new generator for the new medical center. The City of Hubbard acknowledges the great work the Hardin County Endowment Foundation does to award grants to such a wide variety of projects for them to become reality.

The Mayor reported that a group of citizens approached him saying they think we need a new pool. He recommended they proceed with a detailed plan before presenting to Council. The swimming pool is 60+ years old and will need some major improvements in the next few years. Mayor also informed council a new park lawnmower was figured into the new FY19-20 budget but the Vendor allowed trading it in now knowing payment will come in July.

UNFINISHED BUSINESS-Andrew Inhelder with MSA Professional Services was in attendance to congratulate the city receiving the CDBG for $300,000 for Phase 2 of the Sanitary Sewer Project. Andrew stated we should have $720,000 for Phase 2 scope due to funds not spent from Phase 1B. There will be more lining than replacement of sewer lines on Phase 2 project. Marty Wymore from Region VI is going over the Environmental Review now. We should be ready to let bids in May and award contracts in June. MSA will be shortening the working days for completion from 120 to 60 days, with end of September completion date.

NEW BUSINESS-Council reviewed Contract with MSA Professionals for Phase 2 which included administrative costs of $44,200 and Resident Project Representative Services cost of $46,500. Motion by Gustafson, seconded by Kix to approve Contract with MSA Professionals for Phase 2. Roll: Ayes-Gustafson, Kix, Goodell and Smuck. Nays-None. Absent: Swenson.

Speer Financial Advisor has been reviewing the sewer financials to make sure the rates will cover the 1.10 ratio % above operating cost necessary for bonding requirements. The Mayor recommended to council to increase the sewer base rate $15 more per month. By setting a base rate we know that is the exact amount needed by make payment on borrowed money. Phase 1 we implemented a $12/mo. base rate to pay for that loan. Motion by Goodell, seconded by Kix to agree to the $15 flat fee showing a separate line item on bill. Roll: Ayes-Goodell, Kix, Gustafson, Smuck. Nays-None. Absent: Swenson. An Ordinance amendment will be prepared for 1st reading at the May meeting with a possible rate increase on the July water bill. Cheri informed council that it might not be possible to show as a separate line item but will check with our software company.

Motion by Gustafson, seconded by Smuck to set date for FY18-19 Budget Amendment Hearing for May 13, 2019 at 6:15 p.m. AMVA.

ADJOURNMENT-Motion by Smuck, seconded by Gustafson that the meeting be adjourned at 6:58 p.m. AMVA.

Attest: Cheryl A. Boelman, City Clerk; Marshall Simmerman, Mayor

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