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HUBBARD COUNCIL MEETING MINUTES
HUBBARD, IOWA
February 10, 2020 - 6:00 P.M.

The Hubbard City Council met in regular session with Mayor Marshall Simmerman presiding and the following Council members present: Sandi Swenson, Randy Smuck, Tracy Below & Luke Goodell (via phone). Absent: Wes Kix.

APPROVAL OF AGENDA-Motion by Smuck, seconded by Goodell to approve the agenda. AMVA. (All members voted aye). Resolution #633 Approving Maximum Property Tax Levy was added to Agenda. The Public Hearing for Maximun Property Tax Levy was included in posted Agenda.

CONSENT AGENDA-Motion by Smuck, seconded by Swenson that the following items on the Consent Agenda be approved: Minutes of the January 13th regular & January 22nd special meetings, bills as presented & Clerk’s Financial Report. AMVA.

PUBLIC HEARING-6:00 P.M.-Motion by Swenson, seconded by Goodell to open the Public Hearing for the Proposed Property Tax Levy for Fiscal Year July 1, 2020-June 30, 2021. AMVA. No oral or written comments were received. Motion by Swenson, seconded by Below to close the Public Hearing. AMVA.

RESOLUTION #632-FINAL ACCEPTANCE OF PHASE 2 SANITARY SEWER LINING. On June 12, 2019, the City of Hubbard entered into a construction contract with SAK Construction for Phase 2 Sanitary Sewer Lining Project. On February 20, 2020, the contractor fully completed the construction and was certified by our Engineers and filed with the City Clerk. The final construction cost was for $302,490.00. Motion by Swenson, seconded by Smuck to approve Resolution #632. Roll: Ayes-Swenson, Smuck, Below & Goodell. Nay-None. Absent-Kix.

RESOLUTION #633-APPROVING PROPOSED PROPERTY TAX LEVY FOR FISCAL YEAR JULY 1, 2020 THROUGH JUNE 30, 2021. Maximum Tax Levy is $253,185 and Maximum Tax Rate is $11.71670. A 3.20% increase due to increase in insurance, operating supplies, wages & additional personnel hire for future retiree. Motion by Swenson, seconded by Below to approve Resolution #633. Roll: Ayes-Swenson, Below, Smuck & Goodell. Nays-None. Absent-Kix.

COMMITTEE REPORTS-Goodell reported for HCSWC. Goodell stated sales are down and encouraged employees to find ways they could increase sales. The Board discussed if there could be a possibility to accept recycled wind mill parts.

Smuck stated the fire department held an ice rescue class over the weekend where approximately 13 participated.

Smuck reported for H.C. Emergency Management is working on budget for next fiscal year. They have also enlisted a company to do a study on where wind mills could be placed to not interfere with transmitters from communication tower.

Mayor informed council he has spoke with Denise on ambulance department regarding a laptop purchase so patient’s information can be entered promptly and also submitting reports to State & billing company.

Below reported we still haven’t heard from the H. C. Sheriff’s office on whether charges have been filed for damages to the city park and cemetery and if reimbursement will be made.

Cheri reported we will be receiving a member credit from ICAP (city’s liability ins.) for $1,251.73. City-Wide Clean-up & Appliance Pick-up Day is scheduled for Saturday, June 13th from 8-Noon. Hazardous Waste drop-off will be on Friday, June 5th from 4-6 p.m. by the city maintenance shed. Cheri also reported she applied for a HCCEF Grant for safety fall material for under our new playground equipment that will be completed early Spring.

UNFINISHED BUSINESS-Andrew with MSA Professionals informed council that construction for the Sewer Lining of Phase 2 has been completed by SAK Construction. Documents have all been approved by DNR, SRF & CDBG. There is a 4 yr. warranty starting from last November when substantial completion was approved. On Track Construction still has some seeding, paving and fencing yet to be completed in the Spring before finalizing the Phase 2 Reconstruction Project.

NEW BUSINESS-Motion by Swenson, seconded by Goodell to approve final pay request, including retainage fee for SAK Construction in the amount of $15,124.50. Roll: Ayes-Swenson, Goodell, Smuck & Below. Nays-None. Absent: Kix.

Council briefly reviewed Budget Summary before adopting at the March meeting.

Motion by Goodell, seconded by Smuck to set date for Public Hearing for Budget FY2021 for March 9, 2020 at 6 p.m.

ADJOURNMENT-Motion by Smuck, seconded by Below that the meeting be adjourned at 6:28 p.m. AMVA.

Attest: Cheryl A. Boelman, City Clerk; Marshall Simmerman, Mayor

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323 E. Maple Street
Hubbard, Iowa 50122
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